Case study
IB Global Conference — Multi-Year, Multi-City Media Partnership
Consistent coverage across IB’s U.S.-based global conferences.
Overview
The International Baccalaureate (IB) Global Conference is one of the largest and most influential education conferences in the world, bringing together thousands of educators, administrators, and global program leaders. Each year, IB rotates its flagship U.S. conference to a different major city and needs a production partner capable of delivering consistent coverage across varying venues, agendas, and schedules.
After working with Corporate Roadshow Media for their Washington D.C. conference, IB selected us as their ongoing U.S. production partner — handling not only their national conferences, but also regional summits and additional learning events. With thousands of attendees, simultaneous sessions, and strict overnight delivery deadlines, the IB Global Conference required a team that could maintain efficiency, clarity, and quality across a
demanding schedule.
The Challenge
1. Fast-turnaround daily videos required same-night delivery:
Each evening, IB needed polished highlight videos ready for approval and playback in the general session the next morning. Previous vendors struggled to meet the deadlines, often editing late into the night with inconsistent quality.
2. Coverage had to scale across a 1,000+ attendee conference:
With multiple breakout rooms, workshops, and networking activities happening simultaneously, IB needed a crew that could cover large general sessions and capture supplemental footage across the venue without missing key moments.
3. Long-term consistency was essential across multiple years and location:
Because IB rotates locations annually, they needed a partner who could replicate the same quality regardless of city, venue layout, or AV setup.
Our Solution
-
Daily Highlight Videos
-
General Session Recording
-
Breakout Room Coverage
-
Media Corner Interviews
-
Event Photography
Results
Nightly highlight videos delivered ahead of deadline
Consistent content across multiple conferences and summits
Long-term partnership across Washington D.C., New Orleans, and Denver 2026
Footage used in year-round training and marketing
Reliable multi-day workflow trusted by IB leadership